EMAIL AUTOMATION TEMPLATES

Complete Email Automation System

Ready-to-use email templates and automation sequences for your streamlined acknowledgment process. Copy, customize, and implement in your email platform of choice! ๐Ÿ“งโœจ

๐Ÿ“‹ Email Automation Flow

1. Booking Submitted

Customer books service

Trigger: Form submission

2. Instant Email

Acknowledgment request sent

Delay: Immediate

3. Follow-up

If not completed

Delay: 24 hours

4. Confirmation

Acknowledgment complete

Trigger: Form completion

Email Template #1

Initial Acknowledgment Request (Immediate)

Subject: ๐ŸŽ‰ Almost Ready! Complete Your SimpleCleanz Service Setup
From: SimpleCleanz Team <hello@simplecleanz.com>

๐ŸŽ‰ Thanks for booking with SimpleCleanz!

Just one quick step to activate your service

Hi {{CUSTOMER_NAME}},

Great news! Your cleaning service booking has been received. ๐Ÿ โœจ

To complete your service setup, please review and acknowledge our service terms. This ensures everyone's on the same page and protects both you and our team.

Your Booking Details:

  • Service: {{SERVICE_TYPE}}
  • Date Requested: {{REQUESTED_DATE}}
  • Address: {{SERVICE_ADDRESS}}
  • Reference #: {{BOOKING_ID}}

โฐ What Happens Next?

  1. Complete your acknowledgment (link above)
  2. Receive service confirmation within 2 hours
  3. Our team may call to confirm final details
  4. Enjoy your sparkling clean home! ๐ŸŒŸ

Questions? Reply to this email or call us at (229) 609-6928

Thank you for choosing SimpleCleanz!

SimpleCleanz - A DivaddLimited Company

Email Template #2

Follow-up Reminder (24 hours later)

Subject: โฐ Don't Miss Out! Complete Your Service Setup - SimpleCleanz
From: SimpleCleanz Team <hello@simplecleanz.com>

โฐ Quick Reminder

Your service setup is almost complete!

Hi {{CUSTOMER_NAME}},

We're excited to provide you with exceptional cleaning service! ๐Ÿ 

๐Ÿ“ One Quick Step Missing

To activate your service, please complete your acknowledgment of our service terms. It takes just 2 minutes!

โœ… Complete Now (2 Minutes)

โš ๏ธ Important: We cannot schedule your service until this step is completed.

Your Booking Summary:

Service: {{SERVICE_TYPE}}

Booking ID: {{BOOKING_ID}}

Address: {{SERVICE_ADDRESS}}

Need help? Call us at (229) 609-6928

Email Template #3

Acknowledgment Confirmation (After completion)

Subject: ๐ŸŽ‰ Service Activated! Your SimpleCleanz Team is Ready
From: SimpleCleanz Team <hello@simplecleanz.com>

๐ŸŽ‰ Welcome to SimpleCleanz!

Your service is now activated and ready to go!

Hi {{CUSTOMER_NAME}},

Congratulations! You've successfully completed your service acknowledgment. Your SimpleCleanz service is now active and we're excited to get started! โœจ

๐Ÿ“‹ Your Service Details

๐Ÿ  Service Type: {{SERVICE_TYPE}}

๐Ÿ“… Date Requested: {{REQUESTED_DATE}}

๐Ÿ“ Address: {{SERVICE_ADDRESS}}

๐Ÿ†” Booking Reference: {{BOOKING_ID}}

๐Ÿ“ Acknowledgment Date: {{ACKNOWLEDGMENT_DATE}}

โฐ What Happens Next?

  1. Within 2 hours: Team confirmation call (if needed)
  2. Before service: Payment processing setup
  3. Service day: Professional team arrival
  4. After service: Quality follow-up

๐Ÿ’ก Before Your Service Day

  • Basic tidying and decluttering
  • Secure valuable and fragile items
  • Ensure pets are contained or removed
  • Provide any special instructions

๐Ÿ“ž Need to Reschedule?

Remember: 24-hour notice required to avoid the $50 same-day cancellation fee.
Call us at (229) 609-6928

๐Ÿ™ Thank You for Choosing SimpleCleanz!

We're committed to exceeding your expectations and making your home spotless. Your trust means everything to us!

โญโญโญโญโญ

Questions? Reply to this email or call (229) 609-6928

SimpleCleanz - A DivaddLimited Company

๐Ÿš€ Implementation Guide

1. Email Platform Setup

  • โ€ข Copy templates to your email platform
  • โ€ข Set up merge fields (variables)
  • โ€ข Configure automation triggers
  • โ€ข Test email delivery

2. Form Integration

  • โ€ข Connect booking forms to email automation
  • โ€ข Map form fields to email variables
  • โ€ข Set up completion tracking
  • โ€ข Configure webhook triggers

3. Tracking & Analytics

  • โ€ข Monitor email open rates
  • โ€ข Track acknowledgment completion
  • โ€ข Set up follow-up sequences
  • โ€ข Generate completion reports

๐Ÿ“ Variable Mapping Guide:

Customer Data:
  • โ€ข {{CUSTOMER_NAME}} - Customer's full name
  • โ€ข {{CUSTOMER_EMAIL}} - Email address
  • โ€ข {{CUSTOMER_PHONE}} - Phone number
  • โ€ข {{SERVICE_ADDRESS}} - Cleaning location
Service Data:
  • โ€ข {{SERVICE_TYPE}} - Standard/Elite plan
  • โ€ข {{REQUESTED_DATE}} - Preferred service date
  • โ€ข {{BOOKING_ID}} - Unique booking reference
  • โ€ข {{WEBSITE_URL}} - Your website domain